Step 1. LOOK INTO THESE FACTORS FIRST: WEDDING DATE & TIME, BUDGET AND VENUE – As much as you want to invite everyone, you need to consider certain factors before finalizing your guest list—the wedding date & time, venue and budget. Your guest list is equal to the people you are going to spend your budget on so you need to determine the number of guest you can afford to invite. Check also the venue’s accessibility and capability to accommodate. Will your guest make it if you are doing the wedding in the North even if they are coming from the South? Will the venue be too crowded for you and your guests? You also have to finalize your wedding date and time because it will tell you who can be available on your wedding day. Wedding on a holiday means “no school” and “no work” for most people; while weekdays could mean loads of business, work, and school schedules for your guests. Wedding in the afternoon around 4 p.m. until dinnertime is the most ideal time as it avoid rushing and it gives everyone ample time to prepare.
Step 2. DISTRIBUTE THE NUMBER OF GUESTS – You should talk and agree with the number of guest’s distribution. You may exactly meet at a 50/50 share of guests. You may also consider giving the 30% (groom) and the remaining 70% (bride). The percentage of guests that each party will bring may still depend on how big the family is. It may depend on who can really attend the wedding and who will shoulder the expenses.
Step 3. CREATE AN INITIAL GUEST LIST BY MAKING A QUESTIONNAIRE – List everyone that you initially consider to be part of your wedding. Formulate questions: Who will be a part of the wedding entourage? Are we only inviting common friends? Does this person matters to us as a couple? Am I only going to invite my friends for 10 years or 5 years? As to what degree of consanguinity are we inviting? When was the last time I saw this person?
Step 4. SET A PRIORITY LIST AND AN EXTRA GUEST LIST – We advise you to set a priority list to narrow down your guest list. On the other hand, you should prepare for an extra guest list so that you can immediately replace those who can’t make it. Follow this order in setting your priority list and extra guest list:
- Members of the wedding entourage
- Immediate family
- Closest friends and relatives
- Colleagues and acquaintances
Step 5. CREATE YOUR FINAL LIST – You need to make a final list of guests. Your wedding guest list should include the basic information of your guests such as the name, contact information, confirmation of attendance, and other necessary info. We advise you to avoid last minute changes on your final master list because it could totally mix up your guest list.