Include an RSVP in your wedding invitation, RSVP is a French term that stands for “Répondez s’il vous plait” or “Please respond” in English, it obliges the recipient to reply, confirm their attendance and even send regrets if they can’t make it.
You have to be clear about inviting plus-one and the kids. Indicate in the invitation if whether you are allowing kids in your wedding or not. If they are allowed, designated seats should be given to them and anticipate that they could have their nannies which mean additional guests for you. You also have to be mindful as to whom you are addressing your invitation to. If you are only inviting one person, then only put the name of the guest and not the guest’s name with “and guest” or “and family”.
Send an initial and simple save-the-date invitation, 3 months before the wedding. Include an initial RSVP on it. Since doing this will still add up to your expenses, make use of social media in sending the initial invitation to save money, time and effort.
Send a formal and final invitation, 1 ½ month before the wedding. Include another RSVP on it, but this time set a deadline for your RSVP which is 3 weeks before the wedding. Include the number of seats reserved for each guest.
Call and send a text message to your guests, 3 weeks before the wedding. Remind them with the number of seats reserved for them. Explain your wedding rules well, if there’s any, like “No kids policy” or “No plus-one”. By the way, once is enough.
Make a final and updated guest list, 1 week prior to your wedding. Indicate the status of their attendance. Specify the confirmed and unconfirmed guests. Your goal is to trim down your unconfirmed guests to 20% of the total no. of guests, so it would be easier for you to set an allowance..
Allocate seats and food for unconfirmed guests. Even though there are 20% of guests who didn’t confirm, it is best to allot seats and food for them. Count them in as your guests and assume that they will come to your wedding.
After all the given advice above, coming of an unexpected guest in your wedding is still possible. As they say, we have to expect the unexpected. So might as well, be ready.
How to handle unexpected guests?